Anything sent outside of this link is invalid. Then what? There is no data integrity? Keeping it in SharePoint and sending a link ensures there is only one copy, and everyone knows where it is. One person might download it, change it, and send it to a few other people. If you email it, then there is no control over it unless maybe you are using RMS (highly doubtful). 2) You ensure that people ALWAYS are seeing the current version of that doc. That's what people did before SharePoint. It might have versions, but that's far less of a concern than emailing copies of the document to 20 people. That accomplishes a few things: 1) It saves a ton of storage, because you're not duplicating the document in the email system for every person you send it to. You should only be sending links in emails that point back to the document. Why even use SharePoint if you teach people to do that (or facilitate doing it)? You should never be attaching files that are stored in SharePoint unless they are going to people without access to SharePoint. On top of all that, you're doing the exact OPPOSITE of what you should do when using SharePoint, and that is attaching a file to an email and sending it to a bunch of people. None of that seems feasible to me at all, and none of it makes use of what SharePoint is built to do. Also, why would they want to attach a document? How would they even do the attachment? If it's in SharePoint, then they'll have to save it somewhere locally in order to upload, or they'll have to know how to map straight to the SharePoint server from the attachment browser, or they'd have to know how to use Windows Explorer view in order to snag it from the server directly. Is that the case? Why would they be expecting to click a strange link in SharePoint outside of the doc lib that opens an Outlook email? It just doesn't register to me. If Outlook is their default, then wouldn't they already have Outlook open and be used to using it for all email? Why would they not just click the "new" button and select the Finance Leadership Team in the To field? What you're talking about isn't really automating anything except MAYBE the auto-population of that DL in the To line> That's about 2 seconds of effort unless you're saying that the user would not even know the group to send it to. Why in the world would she go click some other link (not familiar with such a thing, but I'll play along) that invokes a new email? Anything that automatically invokes a new email will invoke the default email application on that computer. The finance employee is in SharePoint and filling out a document of some sort that she completes and checks in. Ok, so let's say you have a DL or SG already for Finance Leadership Team. If you truly have a bunch of DLs instead of Security Groups, then they first need to be converted to Security Groups probably, but that depends on how you implement the solution. This is a radio button setting in Active Directory. The difference is that a Security Group is a distribution list that can be used for Microsoft security or more specifically, it can be used for SharePoint permissions. In Active Directory, there are Distribution Lists and Security Groups. Brian, your explanation confuses me a bit.
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